Terms of use and Privacy Policy

The Heritage in Motion website gives information about the Heritage in Motion Awards and gives insight in previous submissions and winners of the award.


The publicly available information about the previous submissions and winners is provided by the institutions that send in the submission. Heritage in Motion is not responsible for the correctness of the information.

Notice and Takedown

Heritage in Motion is not the owner of the copyrights of the submitted projects. This information has been provided to Heritage in Motion by a large number of contributing institutions and organisations. These data providers have ensured Heritage in Motion that the owners of these rights have agreed to the publication of their works under the applicable conditions as referred to above. However, Heritage in Motion cannot guarantee that this is always correct. If you think that anything published on heritageinmotion.eu infringes your rights, you may report this to Heritage in Motion by emailing onno@heritageinmotion.eu.

Liability Disclaimer

Heritage in Motion does not guarantee the accuracy or completeness of the website and its content. Except to the extent required by applicable law, in no event will Heritage in Motion be liable on any legal theory for any special, incidental, consequential, punitive or exemplary damages arising out of the use of the website or its content. In particular, it will not be liable for the following:

  • Accuracy, completeness, etc. of the website or its content;
  • Any infringement of privacy, publicity or other rights, including infringement of copyrights under conditions that were not approved by the right holder;
  • Any use by third parties that goes beyond the rights expressed in these terms of use.

These terms of use

By exercising any rights to the website or its content on grounds of these terms of use, you accept and agree to be bound to these terms of use. Heritage in Motion reserves the right to amend these terms of use.

These terms of use are governed by the laws of The Netherlands.

Privacy Policy

Heritage in Motion collects, manages and uses your data so that we can run our services and share relevant content with you. This policy describes how we collect and use your data when you use our services through the website or in person, and the measures we take to ensure your data remains secure.

Heritage in Motion is a joint initiative of the European Museum Academy and Europa Nostra and is empowered by Europeana. The website of Heritage in Motion is made and controlled by Europeana. You can view the privacy policy of Europeana here.

Keeping your data secure

Your privacy is important to us. We take all steps necessary to ensure that your data is stored securely and used only in accordance with the preferences you have requested. We will not share your data unless you have given us permission to share it. We do not and will not sell your data. Where possible, we use services that are hosted within the European Union.

Collecting your data

What we collect

When you use one of our online services, submit a project to Heritage in Motion, or attend an event, we may ask you to provide us with some information.

The information we collect or receive includes personal information such as your name, your email address, and any social media or third-party services you have told us you would like to be associated with. We may also ask you to tell us information about your specific interests.

We collect information through forms

When you complete a form we have shared with you, you may be asked to submit your name and email address.

When you apply to the Heritage in Motion awards you will be asked to submit information that includes your name, email and organization. You may choose to also submit photographs and other relevant information.

We may also collect information about your activities offline, such as when you attend an event, respond to surveys or speak to us by telephone.

We collect information through cookies

When you the Heritage in Motion website, we use cookies to collect information about your settings and preferences so that these can be used each time you visit our website. We also collect information that is not specific to your identity such as information collected automatically through cookies, e.g. your language preferences.

Managing your data

The first time you directly supply personal information, we create a record of your data and store that record in our internal systems.

The records we store will be used to enable us to provide our services to you and send you communications that you may find useful, but only in accordance with your submitted preferences.

The information collected automatically through cookies and log files is stored on our server.

You can manage cookies by checking the settings for each browser you use.

We do not keep your data for any longer than necessary to fulfill the purposes for which we collected the data or the purposes for which data are reused.

You may ask us whether we process data relating to you, and if so, which data this concerns. In that case, we can provide you with access to the data processed by us that relates to you. If you believe your personal data has been processed incorrectly or incompletely, you may request that we change or supplement the data (rectification).

You can contact us via onno@heritageinmotion.eu.

If you have a complaint concerning the processing of your personal data by Heritage in Motion, please

  1. contact us via onno@heritageinmotion.eu;
  2. contact your local Data Protection Authority (DPA).

Using your data

There are a number of ways that we may use or share your data in order to provide our services. If we intend to use or share your data for purposes other than those described here, we will inform you when we request your data. We will only use your data upon your approval and/or if it is necessary to perform agreements.

Heritage in Motion Award

When you submit a project for the Heritage in Motion award we will store your contact information. The information submitted about the project will be published on our website. Your contact information will not be published. The jury will only see the data needed to judge the submission. No personal data is provided to the jury. 

Improving our services

The information we collect through cookies and log files is used to analyse the use of our services to help us improve them. We also use cookies to collect information that we can use to track performance and to make our services function better.


We use your contact details to send you information about the operation of our services, or changes to our policies, terms and conditions.



We use Hotjar in order to better understand our users’ needs and to optimise our services. Hotjar is a technology service that helps us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and don’t like, etc.) and this enables us to build and maintain our service with user feedback. Hotjar uses cookies and other technologies to collect data on our users’ behaviour and their devices (in particular a device's IP address (captured and stored only in anonymised form), screen size, type (unique device identifiers), browser information, geographic location (country only), preferred language used to display our website). Hotjar stores this information in a pseudonymised user profile. Neither Hotjar nor we will ever use this information to identify individual users or to match it with further data on an individual user. For further details, please see Hotjar’s privacy policy by clicking on this link.

You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link.


We also use Google Analytics to understand our users’ needs and optimise our service (e.g. how many views each page receives, whether people return to our website, what routes people take through our web pages). Google Analytics only stores anonymised information, such as browser type, operating system, visit time, country of access and anonymised IP addresses. Google Analytics data is stored in accordance with their own privacy policy, which is available by clicking here.

Your privacy choices


We want to email you only if you want to hear from us. We try to keep the number of our emails to a minimum. We only email you according to the preferences you have submitted to us and we ensure that you can easily opt out of any emails you receive from us.

We may send you service-related announcements when it is necessary to do so.

Accessing or editing your data

If you wish to access or edit your data or withdrawing your consent, please contact us at onno@heritageinmotion.eu.

 What this policy applies to

This privacy policy applies to the use of services provided by Heritage in Motion. It is in accordance with the General Data Protection Regulation (Algemene Verordening Gegevensbescherming). Previous versions of this policy can be viewed here.


This page was last updated 24 August 2018. If you have any questions for us or suggestions on how to improve the information on this page, please use our contact form.